• News

Since 2004, companies have been obliged under Section 167 of Book IX of the German Social Code (SGB IX) to offer company integration management (BEM) if employees have been unfit for work for more than six weeks within a year. However, many companies continue to rely on Excel spreadsheets to document this legally prescribed process. However, this approach harbors considerable risks: Manual data entry, a lack of data protection concepts, inadequate process automation and documentation that is not audit-proof can have serious consequences.

vysoft BEM provides companies with a comprehensive, digital solution that meets all the requirements of a structured and legally compliant BEM. So why is specialized software superior to an Excel solution in every respect?

Why a structured BEM is important

Well-organized company integration management (BEM) is far more than a legal obligation – it is an essential tool for companies to ensure the long-term health and productivity of their employees.

Every year, companies lose many working hours due to long-term illness. A lack of or poorly documented BEM can lead to valuable skilled workers being permanently absent or no longer being able to be integrated into everyday working life. There is also a risk of legal consequences, particularly in the event of unfair dismissal claims.

Companies that establish a structured BEM benefit from:

• Early detection of health problems
  By systematically recording absences, problematic developments can be identified at an early stage.
• Sustainable reintegration of employees
  Individually tailored measures support a successful return to everyday working life.
• Reduce absenteeism and productivity losses
  An efficient BEM helps to minimize absenteeism and prevent economic losses.
• Minimize legal risks
  Complete documentation protects companies from labor law disputes.
• Strengthening the employer brand and employee loyalty
  Companies that actively look after the well-being of their employees increase their attractiveness as an employer.

Excel vs. vysoft BEM – What are the weaknesses of Excel?

1. error-prone manual data entry
Excel often requires manual maintenance of lists, which can lead to data loss, errors or inconsistencies. vysoft BEM, on the other hand, automates the identification of BEM-eligible employees based on absence data and minimizes the administrative effort.

2. lack of legal security & data protection risks
Legally compliant documentation requires audit-proof storage and data protection concepts. Excel spreadsheets do not offer differentiated access rights or logged change histories, which increases the risk of data leaks. vysoft BEM ensures secure, role-based access control and automatic versioning.

3. no process automation & integration
Excel can neither automatically send reminders nor coordinate appointments. vysoft BEM supports companies with digital administration, automated invitations, appointment scheduling and the connection to existing HR and time recording systems (e.g. SAP HCM, Sage or Datev).

4. lack of documentation options & reporting
Excel does not offer comprehensive traceability, which means that important steps and decisions in the BEM process can be lost. vysoft BEM enables detailed documentation, including automatically generated suggestion lists, serial letters and reports.

Core functions of vysoft BEM

With vysoft BEM, the entire BEM process is digital, structured and efficient:

• Automatic identification of BEM cases
  The system automatically recognizes employees who meet the criteria for a BEM.
• Creation & dispatch of invitations
  BEM invitations are generated with system support and documented in an audit-proof manner.
• Efficient scheduling & task management
  BEM meetings and reintegration measures can be coordinated directly in the software.
• Secure involvement of relevant stakeholder groups
  The works council, company doctor or representative body for severely disabled employees can be involved as required.
• Audit-proof documentation & final reports
  All steps are stored transparently and securely to enable seamless traceability.
• Seamless integration with MS SharePoint & Microsoft 365
  Thanks to the close integration with Microsoft technologies, vysoft BEM can be integrated directly into the familiar working environment.

Conclusion: Excel is not an alternative to professional BEM software

Companies that continue to rely on Excel risk a lack of legal certainty, inefficient processes and high administrative costs. Specialized BEM software such as vysoft BEM ensures that the BEM process is handled in a legally compliant, secure and transparent manner.

Excel may appear to be a cost-effective solution at first glance, but in the long term it leads to higher operating costs due to manual processes, susceptibility to errors and security risks. Companies also expose themselves to considerable legal risk if they do not fully comply with the statutory documentation requirements.

With the vysoft BEM software, companies benefit from automated processes, secure documentation and optimal integration into existing IT structures. The software offers a sustainable solution for efficiently managing the BEM process, optimally supporting employees and minimizing legal risks.

Take advantage of vysoft’s digital BEM software now and benefit from efficient, automated and legally compliant management of the BEM process.

• News

In today’s working world, companies not only face economic challenges, but also the responsibility to provide their employees with the best possible support. Especially in the event of illness, it is important to systematically and sustainably reintegrate those affected back into the work process. This is where company integration management (BEM) comes in, which is mandatory according to §167 SGB IX.

With specialized BEM software , these processes can be mapped efficiently and in compliance with the law. But how exactly can a software solution help companies to successfully reintegrate employees?

The importance of a structured BEM process

BEM is not only a legal requirement, but also offers very specific benefits for companies and their employees. Structured reintegration can help,

• avoid long-term downtime,
• restore their ability to work and thus
• ensure productivity in the company.

For employees, a systematic BEM process means support in returning to work and individual measures to adapt the workplace or working conditions.

How BEM software optimizes the process

Manual management of the BEM process can be time-consuming and error-prone. A digital solution, on the other hand, makes it possible to carry out the entire process in a structured and automated manner. Companies benefit from several advantages:

• Legal certainty: All measures and decisions are documented in an audit-proof manner to avoid disputes.

• Flexible authorization concept: Clear access rights ensure data protection.

• Automated processes: BEM processes are controlled efficiently and comprehensibly.

• Integration of relevant stakeholder groups: The works council, representatives for severely disabled employees and other stakeholders can be involved in a targeted manner.

Core functions of BEM software

1. digital documentation and management

BEM software enables barrier-free, structured documentation of BEM cases. All relevant documents, forms and emails are stored and managed centrally in the digital personnel file.

2. automatic identification of BEM beneficiaries

Thanks to the connection to time recording systems such as SAP HCM, Sage or Datev, potential BEM cases can be determined automatically. As soon as an employee has been off sick for more than six weeks within a year, a list of suggestions is generated.

3. efficient deadline and task management

From the creation of automated invitations for BEM meetings to scheduling and task distribution – the BEM software supports the entire process. Reminders and resubmissions ensure that no important steps are missed.

4. simple integration of all parties involved

The software can be used to integrate company doctors, HR managers, works councils or the representative body for severely disabled employees into the process in a targeted and secure manner.

5. scalability and integration

Analyses and reports help to monitor the success of the measures and make adjustments if necessary. Integration with Excel and other BI tools enables detailed reporting.

Why companies should rely on vysoft BEM

A professional BEM is not only a legal obligation, but also a decisive factor for a sustainable HR strategy. With vysoft BEM, companies can digitally map the entire process, make it more efficient and thus ensure the successful reintegration of their employees.

Seamless integration into existing HR and time recording systems as well as flexible operating models (cloud or on-premises) make vysoft BEM the ideal solution for modern company integration management.

What’s more, the software is easy to integrate into your familiar Microsoft 365 environment – so you and your employees don’t have to get used to it or undergo time-consuming training.

Additional advantages of vysoft BEM

In addition to increasing efficiency and legal certainty, vysoft BEM also supports companies in positively influencing their corporate culture. A well-organized BEM shows that the company actively cares about the health of its employees. This can significantly increase employee satisfaction and loyalty.

The software also helps to identify patterns in absenteeism through targeted analyses. This allows companies to react to problematic developments at an early stage and take preventative measures. For example, ergonomic adjustments in the workplace or targeted health promotion programs can help to reduce long-term incapacity to work.

Another plus point is the reduction in workload for the HR department. The automation of many administrative processes leaves more time for individual employee support. This not only reduces the workload, but also increases the quality of reintegration measures.

Conclusion

By using specialized BEM software, companies can not only meet legal requirements, but also promote the long-term health and productivity of their employees. With vysoft BEM, reintegration is simple, efficient and safe.

• News

In April 2025, numerous fraudulent emails targeting your personal data are once again circulating on the internet. Cyber criminals disguise themselves as well-known organizations in order to gain the trust of recipients.

In this article, we take a look at the most conspicuous phishing campaigns of the month and give you valuable tips on how to detect and protect yourself against such attacks. As always, this report is based on the latest findings from the eleven Detection Lab of the dataglobal Group.

Particularly widespread phishing campaigns in April 2025:

• ADAC
• Meta
• AOK

1) Fake ADAC e-mails

Here, alleged unusual activity on the ADAC account is used as a pretext to persuade recipients to click on a link. The deceptively genuine design of the emails with ADAC colors and logos makes this scam look particularly authentic.

Example campaign 1

Example campaign 2

2) Phishing attack on Meta Ads customers

Corporate customers of Meta/Facebook Ads have been particularly affected by phishing attacks this month. The cybercriminals claim that there has been a breach of copyright in order to trick users into entering their login details on a fake website. The aim is to gain undetected access to the affected accounts.

When you click on the link, you are redirected to the following website after a short “Facebook/Meta” intro animation:

It is about an alleged complaint that is said to have led to the Meta Ads account being blocked. The user is then asked to fill in the form:

After entering this data, you will also be asked for the account password:

3) AOK phishing remains active

This scam, which has already appeared in previous weeks, remains active. The attackers are copying the appearance of the Allgemeine Ortskrankenkasse (AOK) health insurance fund in order to persuade users to disclose sensitive information. The colors, logos and design of the real AOK communication are deliberately imitated.

4) Further attempts at fraud

In addition to the campaigns already mentioned, masses of bogus e-mails continue to appear posing as messages from the following companies:

• 1and1
• Amazon
• DKB Bank
• ING
• Netflix
• Paypal

How to recognize phishing emails

Phishing e-mails usually have typical characteristics that help to identify them as scams. Look out for the following warning signals:

• Linguistic errors: As a rule, companies attach great importance to correct spelling. Incorrect texts are often an indication of attempted fraud.
• Conspicuous links: Before clicking on a link, move the mouse over it to display the actual target address. These are often manipulated URLs.
• General form of address: Official companies usually address their customers by name. Phrases such as “Dear customer” indicate phishing.
• Pressure and threats: Emails claiming that urgent action is required or threatening consequences if you do not respond immediately are often fraudulent.