The vysoft room booking system
mehr erfahrenThe leading solution for room and resource management based on MS SharePoint/Microsoft 365
The secure and scalable solution for efficient use of your office space
FeaturesThe vysoft RMS helps you to organize and design meetings efficiently. With the room booking system you can
- the occupancy of the rooms,
- the arrangement of the seating,
- the technical equipment
- and plan the catering.
The visitor management system notifies both the organizer and the reception about the expected guests and their current status. Digital door signs and foyer displays, which are integrated into the system, inform and guide your guests and employees.
With seamless integration into your MS Teams infrastructure, vysoft RMS is the perfect room booking system for any organization using Microsoft 365 / MS SharePoint.
A room booking system for all situations
dataglobal Room Management is a comprehensive software solution for managing rooms and resources in companies in order to organize your meetings with the desired efficiency.
It supports the planning, reservation and management of meeting rooms, workstations and other resources. Get to know all the functions and possibilities of our software solution now.
Seamless integration into Microsoft Office / MS Teams
Integration with Microsoft Office and Microsoft Teams makes the dataglobal room booking system a powerful tool that integrates seamlessly into your everyday working life and enables simple and efficient management in a familiar working environment. You can therefore control all functions directly via your familiar applications.
Optimized room reservation and occupancy planning
dataglobal vvysoft room booking helps you to use office space efficiently by providing an overview of the occupancy and availability of rooms. This reduces vacancies and optimizes room utilization, which lowers costs. Demand-based allocation allows you to analyze and adjust room utilization: larger rooms for meetings, smaller rooms for individual work or small teams. In flexible and hybrid working models, the software dynamically adjusts room occupancy to make optimum use of the working environment.
Top brands that trust us
Efficient visitor management
Guest information is automatically provided to organizers and reception staff to ensure that events run smoothly. Notifications and real-time status updates allow the process to be checked at any time. In addition, the digital door signs and foyer displays provide the option of displaying up-to-date meeting information and directions for guests and staff
Room management features and functions at a glance
Graphical occupancy overview
Structured display of rooms and occupancy – in a daily, weekly, monthly or list view
Structured booking form with configurable approval procedure
Multilingual
German and English as standard
Intelligent room search
An input form is used to select only those rooms that meet certain criteria (e.g. capacity, seating, equipment options) and are available
Series or alternative dates
When booking, the room availability of the individual dates is clearly displayed
Rooms can be booked individually or in combination
Catering
Integrated organization of catering – e.g. with e-mail function to the responsible caterer
Lead and cancellation periods
Configurable lead/cancellation periods for service providers
Visitor management
Arrange invitations and reception of guests
Room use and/or catering
Seating management
With order function – e.g. including e-mail function to room technology
Media and technical equipment
Simply book optional technology at the same time
Integrated document management
Z. E.g. for filing an agenda
Automated notification functions
By e-mail or task list
iCalendar invitations
Meeting participants receive an invitation in the standardized iCal data format (supported by all common mail clients)
E-mail service
MS Outlook integration
MS Office integration
Extensive evaluation functionality
Z. E.g. for capacity utilization
The application can be operated on the intranet or in the cloud
Single sign-on
Connection to the company directory (Active Directory)
Advantages of a room booking system
Interested in our solution?