DMS for purchasing

In addition to optimizing the digital supply chain, the rapid availability of all relevant information in purchasing plays a central role – from price comparisons and supplier files to invoice approval. Numerous processes come together here, and the key to success lies in the smooth digital handling of these processes.

Purchasing has long since evolved from pure order management with regular suppliers to a strategic corporate function. Tasks such as supplier management, market analysis, supplier evaluation and quality assurance are now part of everyday life. However, these strategic activities are often slowed down by administrative and time-consuming tasks. Decentrally stored information, time-consuming approval processes and inefficient communication hinder important decisions.

A document management system (DMS) provides a remedy:

• Digital processes simplify administration.
• Information on suppliers and orders is available centrally and ready to hand at any time.
• Automated workflows in the digital supply chain ensure smooth processes.
• Integration into vendor management enables better networking between purchasing and suppliers.

With a modern document management system, you have all the information you need in purchasing at your fingertips at all times – from emails and discount agreements to price lists. The digital supplier file also gives you the overview you need in no time at all. You can track changes and approvals seamlessly and benefit from automated processes that make your communication with suppliers much more efficient.

Thanks to seamless integration into the digital supply chain, you can react more quickly to complaints, price changes or other challenges. At the same time, the automation of approvals and archiving reduces the risk of errors and ensures that discount deadlines are met.

With our windream document management system and the windream BPM solution, you can digitize your entire purchasing and procurement processes. Whether escalation management, audit-proof archiving or automated approvals – you will always have an overview and reduce the risk of errors or delays!

At a glance: Your advantages with a DMS in purchasing

• Process optimization: Simplification of workflows and elimination of media discontinuities.
• Paperless administration: Save on printing and archiving costs.
• Security: Protect your documents from loss or unauthorized access.
• Motivated employees: Relief from routine tasks creates space for other activities.
• Better collaboration: Vendor management and supplier evaluation become more efficient and transparent.