Room booking software for architecture firms
Jetzt Angebot anfordernSolution for room and resource management based on MS SharePoint/ Microsoft 365
Special requirements of architectural offices for room management
As an architecture firm, you benefit from the efficient management of your meeting rooms, as they are used for a variety of purposes: Brainstorming sessions, meetings with clients, model making or the presentation of designs. Specialized room booking software helps you to better plan and make the best use of available resources. With the vysoft Room Booking System (RMS) you can
- the occupancy of the rooms,
- the arrangement of the seating,
- and the technical equipment
easily, quickly and completely digitally.
Thanks to its seamless integration into your MS Teams environment, vysoft RMS is also the ideal solution for architecture firms that use Microsoft 365 or MS SharePoint and want to continue working in their familiar working environment.
The vysoft room booking software for architecture firms
Mehr über Raumbuchungssysteme erfahrenvysoft RMS is the space management software for architecture firms that want to make optimal use of their office space and streamline associated work processes. With comprehensive room and resource management functions, seamless integration with Microsoft 365 (or MS Teams) and a powerful visitor management system, vysoft RMS provides your architecture firm with the tools you need for room management.
From the allocation of meeting and presentation rooms to the optimal management of areas suitable for model making or design presentations – the vysoft RMS offers flexibility and control. This leaves more time for the essentials: creative and design work.
Your advantages at a glance
Digital management & booking of rooms
Optimal room utilization
Reduction of costs and effort
Organization of technical equipment
Booking options on site or via smartphone
Inform employees quickly & easily
Easy to use via MS Teams
Flexible hosting on the intranet or in the cloud
Avoidance of conflicts
Most important functions of the room management software
Visualized calendar in which all room bookings and availabilities can be recorded at a glance.
Possibility of real-time updating and synchronization with common calendars (Google Calendar, Outlook).
Information about the room size, available equipment (projectors, whiteboards, etc.) and specific features (e.g. acoustics or lighting conditions for model making) for each room.
Option to book additional resources or equipment, such as projectors or special work materials
Set up access rights so that, for example, only project managers can book certain rooms.
Booking priorities to reserve rooms for meetings with clients or other important appointments.
Automatic notifications for upcoming or changed bookings.
Reminder function for important meetings or special preparations.
Evaluations of room usage in order to increase the efficiency of room management and plan better in the future.
Identification of peak times and optimization opportunities through analysis of room occupancy data.
Seamless integration into Microsoft 365 / MS Teams
The room booking software is fully integrated into the Microsoft 365 and MS Teams environment. This means that all functions can be used directly in the familiar applications, which simplifies usability and increases user acceptance among your employees.
Optimized room reservation and occupancy planning
Factsheet downloadenvysoft’s room booking system helps you to manage your office space optimally by providing a precise overview of current room occupancy and availability. This minimizes vacancies and maximizes the utilization of the rooms, resulting in long-term cost savings.
Demand-based room allocation means that utilization can be precisely analysed and adjusted: Large rooms can be used for meetings, while smaller rooms are available for individual work or small teams. In an age characterized by flexible and hybrid working models, the software allows dynamic adjustment of room usage to create the best possible working environment.
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