Fleet management

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Comprehensive fleet management of pool and company cars, secure management of driver data with driver’s license control, leasing contracts, cost and consumption data

Our fleet management software

Features

Always a clear road: With the fleet management software from the dataglobal Group, you can optimally manage your vehicles and driver information.

Reservations and approval procedures are accelerated by automated processes, workflows are simplified and made more efficient. The solution is adapted to your fleet and its processes, and customer-specific functions can be easily added.

Fully integrated into your working environment in Microsoft Office / MS Teams

Integrate fleet management perfectly into your intranet. In the same look & feel as our other solutions, such as parking lot management, room management & desk sharing.

Integration with Microsoft Office and Microsoft Teams makes fleet management a powerful tool that is fully integrated into your working environment. This applies to all our resource management solutions. You can therefore control all functions directly via your familiar applications.

Fleet management that covers everything

  • Managing vehicles and their life cycle
  • Avoiding conflicts through greater transparency
  • Reduce effort
  • Utilize vehicles to capacity and thus reduce costs
  • Monitor deadlines/ ensure maintenance
  • Manage driver and vehicle documents and contracts

Some of our reference customers

Overview of fleet management features and functions

Management of the entire vehicle fleet
Cars and/or commercial vehicles in the form of a digital file

All types of use
Pool vehicles, permanently assigned pool vehicles, company cars

Clear information per vehicle
General data, mileage, deadline monitoring, documents & contracts, damage & defects, leasing contracts, costs & fuel cards

Graphical usage overview
Structured display of vehicles and their utilization – in a daily, weekly, monthly or list view

Configurable approval procedure
Workflow in the context of reserving a vehicle

Management of leasing contracts
Automated reminder function for the expiry of the leasing contract

Organization of vehicle data & service appointments
Also with automated reminder function

Consumption data management & full costs
Costs (e.g. fuel bills, repair costs) and usage (kilometers driven, operating hours)

Digital driver file
With reminder function for driving license renewal

Electronic driver’s license check
Using NFC/RFID or integrated into the key dispenser

Automated notification functions
By e-mail

Fuel card support
Management and evaluation of fuel card costs via CSV import and automatic vehicle assignment

Interfaces
Into financial accounting/cost accounting

Workflow & task management

E-mail service
MS Outlook integration

MS Office integration

Extensive evaluation functionality
For example, on capacity utilization or consumption

Flexible hosting
The application can be operated on the intranet or in the cloud

Single sign-on
Connection to the company directory (Active Directory)

Decor

All advantages at a glance

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Book vehicles

Carry out any type of vehicle booking easily and efficiently. The calendar view includes a daily, weekly, monthly or list view

Intelligent vehicle search

After specifying desired criteria (e.g. vehicle type or equipment options), the vehicles that meet the requirements and are available on the date are listed

Approve bookings

Configurable approval procedures

Organize key and vehicle registration document handover

In the integrated key cabinet, after booking

Manage driver master data

General master data, administrative offenses, documents, e-mails, damage

Check driving licenses

Electronic driver’s license check using NFC and driver’s license labels (self-adhesive RFID chips)

Record mileage and check driver’s license via cell phone

Mobile app for iOS and Android

Create duty rosters

Calendar view per driver

Ensure vehicle maintenance

With reminder function when maintenance is due

Manage locations

Automated ordering process with configurable workflow

Managing damage and defects

In connection with the digital vehicle and driver file

Documenting administrative offenses

In connection with the digital driver file

Log trips/bookings

With complete historization

Document storage & document management with full text search

In the form of attachments in the context of vehicles, drivers or journeys, for example

Create evaluations

Utilization, costs per department and vehicle, bookings in the period, etc. standardized or ad hoc

Interested in our solution?