Digital travel expense accounting

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Smart travel expense accounting – digital, mobile and compliance-compliant

The efficient travel expense software

Travel expense reports involve a lot of work, both for the person submitting the claim and for your accounting department. With digital travel expense accounting, this effort can be significantly reduced. This relieves the burden on your employees and increases overall process efficiency.

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Why a digitalized travel expense report?

Digital expense reporting offers an efficient, cost-saving and transparent solution that eliminates the need for traditional paper-based processes. Companies often face the challenge that recording and checking travel expense claims is time-consuming, error-prone and resource-intensive. Employees have to collect and submit receipts and wait for approvals, while the accounting department is burdened with manual entries and complicated reconciliations.

A digital solution from the dataglobal Group automates and optimizes this entire process: Travel expense reports can be submitted quickly and from any location, receipts are recorded digitally and assigned automatically, and approval workflows ensure faster processing without media disruptions. This means fewer errors, less administrative work and faster reimbursement for your employees – while at the same time ensuring full compliance and transparency for your company.

Travel expense accounting made easy: Your advantages at a glance

Digital process without paper

High degree of automation

Error reduction

Transparent processes

Mobile availability

Adherence to compliance guidelines

Simple integration into existing systems

Decor

Optimized processes through automation

Digital process without paper

Digital systems enable faster and more efficient processing of travel expense claims. Employees can enter their expenses directly into the system and have their travel expenses calculated automatically, which significantly speeds up the process. Saving paper is more efficient, cost-effective and environmentally friendly overall.

High degree of automation

Automated processes mean that employees spend less time on manual entries and checks, as many tasks are performed automatically by the system. For example, the provision of information, the recording of receipts or the automatic calculation of the reimbursement amount.

Preconfigured workflows and travel expense report templates

Preconfigured workflows and templates do one thing above all: they save a lot of time. Employees do not have to create new expense report forms each time, but can use predefined templates. This leads to a uniform presentation and recording of all travel expenses as well as compliance-compliant processing.

Error reduction

Automation minimizes the risk of errors that can occur during manual processes. These include, for example, typing errors or incorrect calculations, which often lead to incorrect reimbursement of travel expenses. This contributes to greater accuracy and reliability of travel expense reports.

Transparent processes

Thanks to automation, companies have an up-to-date overview of their travel expenses at all times. This enables better budget planning, cost control and decision-making.

Mobile availability

Your employees can also use the digital travel expense report on the go via an internet-enabled device. Receipts are simply scanned on site and the travel expense claim is completed and submitted during the train journey or at the hotel, for example.

Adherence to compliance guidelines

Benefit from simplified compliance with regulations and company guidelines. As part of the digital expense report, various mechanisms are implemented to improve adherence to compliance standards, such as an automated check of submitted information to immediately identify errors or violations of applicable guidelines.

Simple integration into existing systems

The solution for digital travel expense accounting can be easily integrated into existing software solutions and systems that are already in use in your company.

Typical process flow of a digital travel expense report

A typical travel expense report process runs through several phases, from the recording of travel expenses to the reimbursement of travel expenses. Employees simply start the workflow and enter their business trip data. Receipts for expenses such as hotel, train tickets or meals can then be photographed and uploaded. The reimbursement request is then automatically forwarded to the responsible manager for review. Intelligent functions support the verification process. After approval, a message is sent to the accounting department, which initiates the reimbursement of the travel expenses. All documents are then archived.

The result: you can settle your travel expenses faster and easier than ever before with the specialized software from the dataglobal Group.

Travel expense report: All forms and functions included

The dataglobal Group solution contains all the forms and functions you need for digital travel expense reporting. Important functions are available to you, such as

  • the addition of receipts,
  • the indication of the meals received as the basis for calculating the meals allowances and
  • the automatic calculation of travel expenses.

Finally, you receive a travel expense report document for your filing system. All processes can also be researched in retrospect in the long term.

Adaptability and assistance from smart robots

 

 

 

The digital travel expense report offers you many possibilities for optional customizations. This allows you to tailor the process perfectly to your requirements.

The practical Smart Robots are included in the scope of delivery to help you configure your digital workflows. With their help, you can model the desired components quickly and independently without in-depth programming knowledge.

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