World Backup Day on March 31
Your backups should meet these 8 requirementsWorld Backup Day takes place on March 31. It aims to raise awareness of the importance of data protection and backups. But what is a backup anyway, what is it needed for and what requirements are particularly important for companies?
What is World Backup Day about?
World Backup Day aims to encourage people to back up their important digital data in order to protect themselves from data loss due to various causes such as hardware and software errors, viruses, theft or accidental deletion.
It is an opportunity for businesses and individuals to review their backup strategies and ensure they are adequately protected. The day is often accompanied by campaigns, events and educational initiatives on the subject of data protection.
World Backup Day was launched in 2011. Since then, it has been held annually on March 31. The initiative was launched by a small team of technology enthusiasts. Since then, World Backup Day has grown in importance worldwide and is used to highlight the importance of backups and promote best practices for data protection.
What is a backup?
A backup is a backup copy of data. This is created in the event of data loss and is an essential measure in the context of data security. If such a data loss actually occurs, the backup is used to partially or completely restore the data.
Backups are not usually stored in the same place as the original (e.g. on the computer). It is safer to store them on external data carriers, such as external hard disks, which are also stored separately from the original medium.
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What requirements should backups meet?
Backups should meet certain requirements, especially for companies, in order to be effective and enable successful recovery in the event of data loss. Here are some important requirements that backups should fulfill:
1) Reliability
Backups should be reliable, i.e. the data must be backed up correctly and be able to be restored correctly later.
2) Decentralized backup
The data should be stored separately from the original medium. In the event of “physical” impacts such as fire, water damage or theft, only one database is affected.
3) Regularity
Backups should be carried out regularly to ensure that the backed-up data is as up-to-date as possible.
4) Encryption and access controls
Backups should be stored securely to prevent unauthorized access. This can be achieved through encryption and access controls.
5) Scalability for growing data volumes
The backup solution should be scalable in order to keep pace with the growth in data volumes and changing requirements.
6) Compatibility
The backup solution should be compatible with the operating systems, applications and storage media used.
7) Documentation
There should be clear documentation on how the backups can be created, saved and restored in order to respond effectively in an emergency.
8) Automation
The automatic creation of backups means that they cannot be forgotten, so that the necessary regularity is maintained. In addition, no additional manpower is required to back up the data manually.
Backups for a document management system
Backup mechanisms can also be implemented in a document management system (DMS) to protect the stored documents and data. For example, through the versioning function, which makes it possible to save older versions of documents that can be called up again at any time. This can also be seen as a kind of backup, as older versions can be restored in the event of data corruption or loss.
Conclusion
A good backup strategy is also an absolute must in the private sector, but especially in the business sector. Data corruption and loss is a potential threat to any company, which is why data security is becoming increasingly important in the business world.
So let’s use World Backup Day as a valuable incentive to pay more attention to this topic. We would be happy to advise you on this and other topics relating to the digital workplace.
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