{"id":8828,"date":"2025-04-08T13:02:41","date_gmt":"2025-04-08T13:02:41","guid":{"rendered":"https:\/\/dataglobalgroup.com\/content-news\/company-integration-management-why-excel-is-not-an-alternative-to-bem-software\/"},"modified":"2025-04-08T13:06:03","modified_gmt":"2025-04-08T13:06:03","slug":"company-integration-management-why-excel-is-not-an-alternative-to-bem-software","status":"publish","type":"post","link":"https:\/\/dataglobalgroup.com\/en\/content-news\/company-integration-management-why-excel-is-not-an-alternative-to-bem-software\/","title":{"rendered":"Company integration management: Why Excel is not an alternative to BEM software"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Since 2004, companies have been obliged under <strong>Section 167 of Book IX of the German Social Code (SGB IX)<\/strong> to offer <strong>company integration management (BEM)<\/strong> if employees have been <strong>unfit for work for more than six weeks<\/strong> within a year. However, many companies continue to rely on <strong>Excel spreadsheets<\/strong> to document this legally prescribed process. However, this approach harbors considerable risks: Manual data entry, a lack of data protection concepts, inadequate process automation and documentation that is not audit-proof can have serious consequences.    <\/p>\n\n<p class=\"wp-block-paragraph\"><strong>vysoft BEM<\/strong> provides companies with a <strong>comprehensive, digital solution<\/strong> that meets all the requirements of a structured and legally compliant BEM. So why is specialized software superior to an Excel solution in every respect?   <\/p>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<h2 class=\"wp-block-heading\">Why a structured BEM is important  <\/h2>\n\n<p class=\"wp-block-paragraph\">Well-organized <strong>company integration management (BEM)<\/strong> is far more than a legal obligation &#8211; it is an essential tool for companies to ensure the long-term <strong>health and productivity<\/strong> of their employees.  <\/p>\n\n<p class=\"wp-block-paragraph\">Every year, companies lose many working hours due to long-term illness. A lack of or poorly documented BEM can lead to valuable skilled workers being permanently absent or no longer being able to be integrated into everyday working life. There is also a risk <strong>of legal consequences<\/strong>, particularly in the event of unfair dismissal claims.    <\/p>\n\n<p class=\"wp-block-paragraph\">Companies that establish a <strong>structured BEM<\/strong> benefit from:  <\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Early detection of health problems<\/strong> <br\/>By systematically recording absences, problematic developments can be identified at an early stage.  <\/li>\n\n\n\n<li><strong>Sustainable reintegration of employees<\/strong> <br\/>Individually tailored measures support a successful return to everyday working life.  <\/li>\n\n\n\n<li><strong>Reduce absenteeism and productivity losses<\/strong> <br\/>An efficient BEM helps to minimize absenteeism and prevent economic losses.  <\/li>\n\n\n\n<li><strong>Minimize legal risks<\/strong> <br\/>Complete documentation protects companies from labor law disputes.  <\/li>\n\n\n\n<li><strong>Strengthening the employer brand and employee loyalty<\/strong> <br\/>Companies that actively look after the well-being of their employees increase their attractiveness as an employer.  <\/li>\n<\/ul>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<h2 class=\"wp-block-heading\">Excel vs. vysoft BEM &#8211; What are the weaknesses of Excel?  <\/h2>\n\n<p class=\"wp-block-paragraph\"><strong>1. error-prone manual data entry<\/strong> <br\/>Excel often requires manual maintenance of lists, which can lead to <strong>data loss, errors or inconsistencies<\/strong>. vysoft BEM, on the other hand, <strong>automates<\/strong> the identification of BEM-eligible employees based on absence data and minimizes the administrative effort.   <\/p>\n\n<p class=\"wp-block-paragraph\"><strong>2. lack of legal security &amp; data protection risks<\/strong> <br\/>Legally compliant documentation requires <strong>audit-proof storage and data protection concepts<\/strong>. Excel spreadsheets do not offer <strong>differentiated access rights<\/strong> or <strong>logged change histories<\/strong>, which increases the risk of data leaks. vysoft BEM ensures <strong>secure, role-based access control<\/strong> and <strong>automatic versioning<\/strong>.    <\/p>\n\n<p class=\"wp-block-paragraph\"><strong>3. no process automation &amp; integration<\/strong> <br\/>Excel can neither automatically send reminders nor coordinate appointments. vysoft BEM supports companies with <strong>digital administration<\/strong>, automated invitations, appointment scheduling and the connection to <strong>existing HR and time recording systems<\/strong> (e.g. SAP HCM, Sage or Datev).   <\/p>\n\n<p class=\"wp-block-paragraph\"><strong>4. lack of documentation options &amp; reporting<\/strong> <br\/>Excel does not offer <strong>comprehensive traceability<\/strong>, which means that important steps and decisions in the BEM process can be lost. vysoft BEM enables <strong>detailed documentation<\/strong>, including <strong>automatically generated suggestion lists<\/strong>, serial letters and reports.   <\/p>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<h2 class=\"wp-block-heading\">Core functions of vysoft BEM  <\/h2>\n\n<p class=\"wp-block-paragraph\">With vysoft BEM, the entire BEM process is digital, structured and efficient:<\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Automatic identification of BEM cases<\/strong> <br\/>The system automatically recognizes employees who meet the criteria for a BEM.  <\/li>\n\n\n\n<li><strong>Creation &amp; dispatch of invitations<\/strong> <br\/>BEM invitations are generated with system support and documented in an audit-proof manner.  <\/li>\n\n\n\n<li><strong>Efficient scheduling &amp; task management<\/strong> <br\/>BEM meetings and reintegration measures can be coordinated directly in the software.  <\/li>\n\n\n\n<li><strong>Secure involvement of relevant stakeholder groups<\/strong> <br\/>The works council, company doctor or representative body for severely disabled employees can be involved as required.  <\/li>\n\n\n\n<li><strong>Audit-proof documentation &amp; final reports<\/strong> <br\/>All steps are stored transparently and securely to enable seamless traceability.  <\/li>\n\n\n\n<li><strong>Seamless integration with MS SharePoint &amp; Microsoft 365<\/strong> <br\/>Thanks to the close integration with Microsoft technologies, vysoft BEM can be integrated directly into the familiar working environment.  <\/li>\n<\/ul>\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"1024\" src=\"https:\/\/dataglobalgroup.com\/wp-content\/uploads\/2025\/02\/Betriebliche_Eingliederung_Software_dataglobal-1024x1024.png\" alt=\"\" class=\"wp-image-1204\" style=\"width:571px;height:auto\" srcset=\"https:\/\/dataglobalgroup.com\/wp-content\/uploads\/2025\/02\/Betriebliche_Eingliederung_Software_dataglobal-1024x1024.png 1024w, https:\/\/dataglobalgroup.com\/wp-content\/uploads\/2025\/02\/Betriebliche_Eingliederung_Software_dataglobal-300x300.png 300w, https:\/\/dataglobalgroup.com\/wp-content\/uploads\/2025\/02\/Betriebliche_Eingliederung_Software_dataglobal-150x150.png 150w, https:\/\/dataglobalgroup.com\/wp-content\/uploads\/2025\/02\/Betriebliche_Eingliederung_Software_dataglobal-768x768.png 768w, https:\/\/dataglobalgroup.com\/wp-content\/uploads\/2025\/02\/Betriebliche_Eingliederung_Software_dataglobal.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/dataglobalgroup.com\/en\/use-cases\/operational-integration-management\/\">More about vysoft BEM<\/a><\/div>\n<\/div>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<h2 class=\"wp-block-heading\">Conclusion: Excel is not an alternative to professional BEM software  <\/h2>\n\n<p class=\"wp-block-paragraph\">Companies that continue to rely on Excel risk <strong>a lack of legal certainty, inefficient processes and high administrative costs<\/strong>. Specialized BEM software such as vysoft BEM ensures that <strong>the BEM process is handled in a legally compliant, secure and transparent manner<\/strong>.   <\/p>\n\n<p class=\"wp-block-paragraph\">Excel may appear to be a cost-effective solution at first glance, but in the long term it leads to <strong>higher operating costs due to manual processes, susceptibility to errors and security risks<\/strong>. Companies also expose themselves to considerable legal risk if they do not fully comply with the statutory documentation requirements.   <\/p>\n\n<p class=\"wp-block-paragraph\">With the vysoft BEM software, companies benefit from <strong>automated processes, secure documentation and optimal integration into existing IT structures<\/strong>. The software offers a sustainable solution for efficiently managing the BEM process, optimally supporting employees and minimizing legal risks.   <\/p>\n\n<p class=\"wp-block-paragraph\">Take advantage of vysoft&#8217;s digital BEM software now and benefit from <strong>efficient, automated and legally compliant management of the BEM process<\/strong>.  <\/p>\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\"><\/div>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\r\n<section class=\"form-section type-1\" >\r\n    <div class=\"container\">\r\n                    <div class=\"form-titles\">\r\n                <h2><\/h2>\n<h2>Arrange a consultation now<\/h2>\n            <\/div>\r\n                <p><script src=\"\/\/js-eu1.hsforms.net\/forms\/embed\/v2.js\" type=\"text\/javascript\" charset=\"utf-8\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><\/script><\/p>\n    <\/div>\r\n<\/section>\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Say goodbye to Excel! With vysoft BEM, we offer a digital solution that makes your company integration management secure, efficient and legally compliant. <\/p>\n","protected":false},"author":14,"featured_media":8823,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[72],"tags":[],"class_list":["post-8828","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Company integration management: Why Excel is not an alternative to BEM software - dataglobal Group GmbH<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/dataglobalgroup.com\/en\/content-news\/company-integration-management-why-excel-is-not-an-alternative-to-bem-software\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Company integration management: Why Excel is not an alternative to BEM software - dataglobal Group GmbH\" \/>\n<meta property=\"og:description\" content=\"Say goodbye to Excel! 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