{"id":6736,"date":"2025-02-28T12:43:22","date_gmt":"2025-02-28T12:43:22","guid":{"rendered":"https:\/\/dataglobalgroup.com\/document-management-system\/"},"modified":"2025-04-08T07:56:49","modified_gmt":"2025-04-08T07:56:49","slug":"document-management-system","status":"publish","type":"page","link":"https:\/\/dataglobalgroup.com\/en\/products\/document-management-system\/","title":{"rendered":"Document management system"},"content":{"rendered":" \n
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Document management system (DMS)<\/h1>\nGet an offer now<\/a> <\/div>\n
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Manage documents, files and processes efficiently with our DMS software<\/p>\n <\/div>\n <\/div>\n \n\n \n \n <\/div> \n\n\n \n \n\n \n <\/section>\n\n \n\n\n\n

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Your document management system (DMS) for all requirements<\/h2>\n Features<\/a> <\/div>\n \n
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Regardless of which documents you manage in your company, where you work or which device you use – with the document management system (DMS), you always have your digital workplace to hand. Whether you are in the office, on the road or working from home: your electronic documents are available anytime and anywhere. <\/p>\n

Our product combines classic digital document management and modern workflow modeling in a comprehensive, integrated software solution. Decide now for efficient digital document management in your company. <\/p>\n <\/div>\n <\/div>\n<\/section>\n\n\r\n

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Free whitepaper<\/h5>\n

DMS Guide: Everything you need to know about document management<\/h3>\n<\/div>\n<\/div>\n
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Our e-book provides you with comprehensive information on the topic of digital document management. The DMS Guide is aimed at both beginners and experienced users who want to deepen their knowledge. <\/p>\n

Find out what document management software is, what advantages DMS offers your company and what factors you should consider when choosing the ideal DMS system.<\/p>\n<\/div>\n<\/div>\nDownload ebook now<\/a><\/div> <\/div>\r\n \r\n <\/div>\r\n<\/section>\n\n\n

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Optimize business processes with our document management system<\/h2>\n <\/div>\n \n
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With our DMS, you always have access to all business-relevant information – time-consuming searching is a thing of the past. The document management software ensures that you maintain an overview of your documents and can track the processing status at any time. The DMS system also enables 100% legally compliant archiving of your documents. <\/p>\n

Digital workflows<\/strong> can be triggered directly in the DMS system. This allows you to optimize your work processes and relieve your employees through automation where it is needed and makes sense. You can look forward to noticeable cost savings and efficiency gains. <\/p>\n <\/div>\n <\/div>\n<\/section>\n\n

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Take advantage of our document management system to bundle all data in your company centrally and with maximum security standards on one platform. This gives every department flexible access to all relevant documents: whether e-mails, quotations, invoices or delivery bills – all documents can be viewed and edited online, provided the employee is authorized. <\/p>\n <\/div>\r\n <\/div>\r\n <\/div>\r\n<\/section>\n\n\r\n

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Top brands that trust us<\/h3>\n
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Seamless integration into your existing IT landscape<\/h2>\n <\/div>\n \n
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Companies use numerous systems such as ERP, Outlook, MS Teams<\/strong> or financial accounting software<\/strong>, which are linked to documents to varying degrees.<\/p>\n

We offer the right interfaces to ensure smooth data transfer to the DMS system. The decisive advantage: the system fits perfectly into your existing IT environment without the need for costly adjustments or restructuring. <\/p>\n <\/div>\n <\/div>\n<\/section>\n\n\r\n

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Features of the document management software (DMS)<\/h2>\n
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DMS & digital process management<\/p>\n <\/div>\r\n <\/div>\r\n

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DMS software + archive in one product<\/p>\n <\/div>\r\n <\/div>\r\n

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Windows Explorer as user interface<\/p>\n <\/div>\r\n <\/div>\r\n

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Modular & flexible<\/p>\n <\/div>\r\n <\/div>\r\n

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Protection against unauthorized access thanks to a sophisticated rights concept & high security standards<\/p>\n <\/div>\r\n <\/div>\r\n

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Legally compliant archiving in accordance with GoBD and EU GDPR<\/p>\n <\/div>\r\n <\/div>\r\n

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Easy integration into your software environment<\/p>\n <\/div>\r\n <\/div>\r\n

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Flexible, fast and location-independent access to documents – ideal for mobile working<\/p>\n <\/div>\r\n <\/div>\r\n <\/div>\r\n \r\n <\/div>\r\n<\/section>\n\n

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What the DMS system does for your company<\/h2>\n
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Quick access to documents<\/h5>\n
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Benefit from an efficient and fast search for documents in the document management system (DMS), including the option of using keywords, metadata or full-text search to find relevant files in the shortest possible time.<\/p>\n<\/div>\n <\/div>\r\n <\/div>\r\n

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Mobile access<\/h5>\n

With a suitable end device such as a laptop, tablet or smartphone, you can access your documents at any time and from anywhere. This opens up new opportunities for team collaboration and enables companies to respond to the demands of the modern working world, in which working from home and remote working are standard. <\/p>\n <\/div>\r\n <\/div>\r\n

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Digital business processes<\/h5>\n

Business Process Management combines classic document management DMS with digital process management, allowing you to tailor your workflows to your individual requirements. The result: faster processes, fewer errors and greater efficiency. <\/p>\n <\/div>\r\n <\/div>\r\n

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E-mail archiving<\/h5>\n

By integrating email archiving into the document management software, every message is securely stored and managed. Electronic archiving enables systematic filing and helps you to organize your emails efficiently. <\/p>\n <\/div>\r\n <\/div>\r\n

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Avoidance of data loss<\/h5>\n
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We use advanced security measures to protect your company from data loss. The loss of documents can have serious business consequences, but reliable digital archiving ensures that your data is safe and accessible at all times. <\/p>\n<\/div>\n <\/div>\r\n <\/div>\r\n

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Audit security and compliance<\/h5>\n
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Documents remain stored unchanged and traceable. Companies must archive certain documents, such as invoices, by law. At the same time, the GDPR requires personal data to be deleted in a timely manner. A DMS system supports you in complying with these requirements. <\/p>\n<\/div>\n <\/div>\r\n <\/div>\r\n <\/div>\r\n \r\n <\/div>\r\n<\/section>\n\n

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Your DMS provider: The Digital Workplace for optimal data management<\/h2>\n <\/div>\r\n \r\n
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The document archiving<\/a><\/strong> is the most efficient archiving option. As the ideal complement to the document management system, our archiving provides you with a clear, easy-to-implement solution.<\/p>\n <\/div>\r\n \r\n \r\n

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Digitize your files<\/strong><\/a>so that you have all your documents to hand at a glance.<\/p>\n <\/div>\r\n \r\n \r\n

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Optimize your workflow management<\/a><\/strong> and make the collaboration, processing and management of your data and files smart and digital.<\/p>\n <\/div>\r\n \r\n \r\n

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With a combination of DMS software and e-mail archiving<\/strong><\/a> ensures that no messages are lost.<\/p>\n <\/div>\r\n \r\n \r\n

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Versioning documents<\/strong> means documenting every change to a document or file. This is achieved by saving all files in the archive as an updated version after they have been changed and storing them with a version number.<\/p>\n <\/div>\r\n \r\n \r\n

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A audit-proof archiving<\/strong><\/a> must fulfill legal requirements. The aim is to protect stored data from subsequent changes and prevent manipulation. All information should be retrievable and traceable and archived in a tamper-proof and unalterable manner.<\/p>\n<\/div>\n<\/div>\n<\/div>\n <\/div>\r\n \r\n \r\n

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A simple and fast text and keyword search:<\/strong> DMS software with powerful search functions helps you find the document you are looking for with just a few clicks. For keyword and text searches, a distinction is made between a comprehensive full-text search, a targeted metadata search and a combined full-text and metadata search.<\/p>\n <\/div>\r\n \r\n \r\n

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Digitizing analogue documents<\/strong> is one of the essential tasks of modern data management. Modern document management systems, such as the dataglobal Group solution, help you to digitize, process and manage your documents.<\/p>\n <\/div>\r\n \r\n \r\n <\/div>\r\n\r\n \r\n <\/container>\r\n<\/section>\n\n\r\n

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Interested in our solution?<\/h2>\n <\/div>\r\n