{"id":10935,"date":"2025-07-15T10:02:44","date_gmt":"2025-07-15T10:02:44","guid":{"rendered":"https:\/\/dataglobalgroup.com\/use-cases\/dg-docapprove\/"},"modified":"2025-08-21T07:54:41","modified_gmt":"2025-08-21T07:54:41","slug":"dg-docapprove","status":"publish","type":"page","link":"https:\/\/dataglobalgroup.com\/en\/use-cases\/dg-docapprove\/","title":{"rendered":"dg docapprove"},"content":{"rendered":"    <section\n            class=\"intro-section type-5\"                     style=\"\"\n            >\n                    <div class=\"circle-bg\"><\/div>\n                        <div class=\"container\">\n            \n            <!---------  type-1  --------->\n                            <div class=\"intro-title-container\">\n                    <h1>dg docapprove<\/h1>\n<a href=\"#formular\" class=\"btn\" target=\"_self\">Jetzt beraten lassen<\/a>                <\/div>\n                                    <div class=\"intro-description-container\">\n                        <div class=\"intro-description-content\">\n                            <div class=\"intro-circles\">\n                                <div class=\"circle-half\"><\/div>\n                                <div class=\"circle-full\"><\/div>\n                            <\/div>\n                            <p><strong>Digital document approval in the ECM system &#8211; simple, flexible, traceable<\/strong><\/p>\n                        <\/div>\n                    <\/div>\n                                <!---------  type-5  --------->\n\n                <!---------  type-6  --------->\n            \n                    <\/div> <!-- container -->\n\n\n        <!---------  type-10  --------->\n            <!---------  type-10  --------->\n\n        \n    <\/section>\n\n    \n\n<section class=\"txt-section type-3\" >\n    <div class=\"container\">\n        \n                            <div class=\"title-box\">\n                    <h2>Welcome to the Data City<\/h2>\n                    <a href=\"#anwendungsf\u00e4lle\" class=\"btn btn-primary\" target=\"_self\">Anwendungsf\u00e4lle<\/a>                <\/div>\n            \n                            <div class=\"txt-box\">\n                    <p>In the Data City, we are rethinking digitalization: processes are intelligently interlinked, decisions are made without media disruptions and systems speak the same language.<\/p>\n<p>With <strong>dg docapprove<\/strong>, you can integrate a <strong>smart<\/strong> and <strong>easy-to-use solution<\/strong> for <strong>digital document approval<\/strong> directly into your existing ECM system &#8211; for structured, transparent and efficient approval workflows. The process can be flexibly adapted to your different departments and document types and is quick to implement. <\/p>\n                <\/div>\n                        <\/div>\n<\/section>\n<section class=\"txt-section type-4\" >\n    <div class=\"container\">\n        <h2>What is dg docapprove?<\/h2>\n<p><strong>dg docapprove<\/strong> is a <strong>configurable workflow<\/strong> <strong>for the digital review and release of documents<\/strong> in the windream ECM-system. The digital process is configured and linked from <strong>ready-made process modules<\/strong> in no time at all &#8211; no matter whether one release stage or 15! The process can be <strong>optimally adapted to your needs<\/strong>.  <\/p>\n<p>Every decision, every comment, every approval &#8211; everything is <strong>documented, logged and transparently traceable in the system<\/strong>. This creates more clarity, more speed and more trust in your internal processes. It also makes it easier for you and your employees to <strong>comply<\/strong> with internal <strong>guidelines for approval processes at all times<\/strong>.  <\/p>\n    <\/div>\n<\/section><section class=\"laptop-section\" id=\"anwendungsf\u00e4lle\">\r\n    <div class=\"container\">\r\n                    <div class=\"laptop-image\">\r\n                <img decoding=\"async\" src=\"https:\/\/dataglobalgroup.com\/wp-content\/uploads\/2025\/02\/stock-4.webp\" alt=\"\"\/>\r\n            <\/div>\r\n                            <div class=\"laptop-container\">\r\n                <div class=\"laptop-content\">\r\n                    <div class=\"et_pb_with_border et_pb_module et_pb_text et_pb_text_4 et_pb_text_align_left et_pb_bg_layout_light\">\n<div class=\"et_pb_text_inner\">\n<h2>Typical use cases<\/h2>\n<p>Release from:<\/p>\n<ul>\n<li>Contractual and legal documents<\/li>\n<li>Accounting and financial documents<\/li>\n<li>HR documents<\/li>\n<li>Technical and product-related information<\/li>\n<li>Payment plans and investment applications<\/li>\n<li>Marketing and sales documents<\/li>\n<li>IT and security-relevant documents<\/li>\n<\/ul>\n<\/div>\n<\/div>\n                <\/div>\r\n            <\/div>\r\n            <\/div>\r\n<\/section><section id=\"features\" class=\"features-section\">\r\n    <div class=\"container\">\r\n        <h2>Your advantages with dg docapprove<\/h2>\n                    <div class=\"feature-list\">\r\n                                    <div class=\"feature-item feature-item-active\">\r\n                                                    <div class=\"feature-image\">\r\n                                <img decoding=\"async\" src=\"https:\/\/dataglobalgroup.com\/wp-content\/uploads\/2025\/03\/Icon_schnell.svg\" alt=\"\"\/>\r\n                            <\/div>\r\n                        \r\n                                                    <div class=\"feature-content\">\r\n                                <h3>Shortening the machining processes<\/h3>\n<p>Automated and clearly defined workflows allow you to significantly shorten decision-making processes. The result: no more confusion about what has to be approved by whom.<\/p>\n                            <\/div>\r\n                                            <\/div>\r\n                                    <div class=\"feature-item feature-item-active\">\r\n                                                    <div class=\"feature-image\">\r\n                                <img decoding=\"async\" src=\"https:\/\/dataglobalgroup.com\/wp-content\/uploads\/2025\/03\/icon_responsability.svg\" alt=\"\"\/>\r\n                            <\/div>\r\n                        \r\n                                                    <div class=\"feature-content\">\r\n                                <div class=\"et_pb_with_border et_pb_module et_pb_text et_pb_text_10 et_pb_text_align_left et_pb_bg_layout_light\">\n<div class=\"et_pb_text_inner\">\n<h3>Always everything in view<\/h3>\n<\/div>\n<\/div>\n<div class=\"et_pb_with_border et_pb_module et_pb_text et_pb_text_11 et_pb_text_align_left et_pb_bg_layout_light et_had_animation\">\n<div class=\"et_pb_text_inner\">\n<p>dg docapprove guides you through all processes in a structured way so that no tasks, information or approvals are lost &#8211; even if you have a lot of issues piling up at the same time.<\/p>\n<\/div>\n<\/div>\n                            <\/div>\r\n                                            <\/div>\r\n                                    <div class=\"feature-item feature-item-active\">\r\n                                                    <div class=\"feature-image\">\r\n                                <img decoding=\"async\" src=\"https:\/\/dataglobalgroup.com\/wp-content\/uploads\/2025\/02\/icon_zoom-in.svg\" alt=\"\"\/>\r\n                            <\/div>\r\n                        \r\n                                                    <div class=\"feature-content\">\r\n                                <div class=\"et_pb_with_border et_pb_module et_pb_text et_pb_text_12 et_pb_text_align_left et_pb_bg_layout_light\">\n<div class=\"et_pb_text_inner\">\n<h3>Traceability<\/h3>\n<\/div>\n<\/div>\n<div class=\"et_pb_with_border et_pb_module et_pb_text et_pb_text_13 et_pb_text_align_left et_pb_bg_layout_light et_had_animation\">\n<div class=\"et_pb_text_inner\">\n<p>Status displays and logs make every step in the approval workflow traceable &#8211; for everyone involved. In retrospect, you always know who carried out which action and when, and what the current release status is.<\/p>\n<\/div>\n<\/div>\n                            <\/div>\r\n                                            <\/div>\r\n                                    <div class=\"feature-item feature-item-active\">\r\n                                                    <div class=\"feature-image\">\r\n                                <img decoding=\"async\" src=\"https:\/\/dataglobalgroup.com\/wp-content\/uploads\/2025\/02\/icon_hr-management-1.svg\" alt=\"\"\/>\r\n                            <\/div>\r\n                        \r\n                                                    <div class=\"feature-content\">\r\n                                <div class=\"et_pb_with_border et_pb_module et_pb_text et_pb_text_14 et_pb_text_align_left et_pb_bg_layout_light\">\n<div class=\"et_pb_text_inner\">\n<h3>Clear responsibilities<\/h3>\n<\/div>\n<\/div>\n<div class=\"et_pb_with_border et_pb_module et_pb_text et_pb_text_15 et_pb_text_align_left et_pb_bg_layout_light et_had_animation\">\n<div class=\"et_pb_text_inner\">\n<p>A role-based distribution of tasks reduces queries and minimizes the coordination effort.<\/p>\n<\/div>\n<\/div>\n                            <\/div>\r\n                                            <\/div>\r\n                                    <div class=\"feature-item feature-item-active\">\r\n                                                    <div class=\"feature-image\">\r\n                                <img decoding=\"async\" src=\"https:\/\/dataglobalgroup.com\/wp-content\/uploads\/2025\/02\/icon_document-folder-gear-1.svg\" alt=\"\"\/>\r\n                            <\/div>\r\n                        \r\n                                                    <div class=\"feature-content\">\r\n                                <div class=\"et_pb_with_border et_pb_module et_pb_text et_pb_text_16 et_pb_text_align_left et_pb_bg_layout_light\">\n<div class=\"et_pb_text_inner\">\n<h3>Seamless integration<\/h3>\n<\/div>\n<\/div>\n<div class=\"et_pb_with_border et_pb_module et_pb_text et_pb_text_17 et_pb_text_align_left et_pb_bg_layout_light et_had_animation\">\n<div class=\"et_pb_text_inner\">\n<p>dg docapprove integrates seamlessly into your existing ECM architecture &#8211; without any additional systems or media disruptions.<\/p>\n<\/div>\n<\/div>\n                            <\/div>\r\n                                            <\/div>\r\n                                    <div class=\"feature-item feature-item-active\">\r\n                                                    <div class=\"feature-image\">\r\n                                <img decoding=\"async\" src=\"https:\/\/dataglobalgroup.com\/wp-content\/uploads\/2025\/07\/black-icon.svg\" alt=\"\"\/>\r\n                            <\/div>\r\n                        \r\n                                                    <div class=\"feature-content\">\r\n                                <h3>Adherence to compliance and archiving requirements<\/h3>\n<p>dg docapprove supports the consistent adherence to internal regulations as well as legal compliance and archiving obligations in connection with your audit-proof windream ECM.<\/p>\n                            <\/div>\r\n                                            <\/div>\r\n                            <\/div>\r\n        \r\n            <\/div>\r\n<\/section>\n<section class=\"txt-section type-4\" >\n    <div class=\"container\">\n        <h2>Exemplary use cases of dg docapprove<\/h2>\n    <\/div>\n<\/section><section class=\"laptop-section\" >\r\n    <div class=\"container\">\r\n                    <div class=\"laptop-image\">\r\n                <img decoding=\"async\" src=\"https:\/\/dataglobalgroup.com\/wp-content\/uploads\/2025\/08\/dg-docapprove-Beispiel-1.jpg\" alt=\"\"\/>\r\n            <\/div>\r\n                            <div class=\"laptop-container\">\r\n                <div class=\"laptop-content\">\r\n                    <h3>Example 1: Automated bid review<\/h3>\n<p>A quotation is transferred from the ERP. The <strong>approval process<\/strong> is then <strong>started automatically<\/strong>. Based on the requirement of the dual control principle, the quotation is <strong>checked and approved<\/strong> by two employees from Inside Sales. If desired, the team or management receives an <strong>automatic email<\/strong> with information on the result after <strong>approval<\/strong>.   <\/p>\n                <\/div>\r\n            <\/div>\r\n            <\/div>\r\n<\/section><section class=\"laptop-section\" >\r\n    <div class=\"container\">\r\n                    <div class=\"laptop-image\">\r\n                <img decoding=\"async\" src=\"https:\/\/dataglobalgroup.com\/wp-content\/uploads\/2025\/08\/dg-docapprove-Beispiel-2.jpg\" alt=\"\"\/>\r\n            <\/div>\r\n                            <div class=\"laptop-container\">\r\n                <div class=\"laptop-content\">\r\n                    <h3>Example 2: Contract release with statement<\/h3>\n<p>A draft contract is to be released. The process is now <strong>initiated by the user<\/strong> at the relevant time. The department head comments on it<strong>(statement<\/strong>), after which the order processing department <strong>takes note of<\/strong> it. This is followed by a <strong>review<\/strong> by a team member from the contract department and final <strong>approval<\/strong> by the team leader. The process can easily be extended and adapted to include any number of steps.    <\/p>\n                <\/div>\r\n            <\/div>\r\n            <\/div>\r\n<\/section>\n<section class=\"txt-section type-2\" >\n    <div class=\"container\">\n        \n                            <div class=\"title-box\">\n                    <h2>Practical example: Document release at a mechanical engineering company<\/h2>\n                                    <\/div>\n            \n                            <div class=\"txt-box\">\n                    <p>At a <strong>medium-sized mechanical engineering company<\/strong> with 350 employees, technical documentation and quotations were previously checked by <strong>e-mail<\/strong>, <strong>printouts<\/strong> and <strong>circulars<\/strong> &#8211; with <strong>delays<\/strong>, <strong>queries<\/strong> and a <strong>lack of traceability<\/strong>. A lot of content has been left behind or even lost.<\/p>\n<p>With dg docapprove, approvals are now processed digitally, structured and directly in the windream ECM. <strong>Standardized, individually configured workflows<\/strong> with <strong>clear responsibilities<\/strong>, <strong>automatic notifications<\/strong> and <strong>complete logging<\/strong> ensure:<\/p>\n<ul>\n<li style=\"text-align: left;\">Up to 30 % faster approvals (from 7 to under 5 days)<\/li>\n<li>Over 60 % fewer queries<\/li>\n<li>Maximum transparency about status, participants and content<\/li>\n<\/ul>\n<p>Nothing gets lost &#8211; <strong>responsible persons are automatically triggered and everyone stays informed at all times<\/strong>. dg docapprove not only makes approvals digital, but also <strong>more productive, secure and future-proof<\/strong>. <\/p>\n                <\/div>\n                        <\/div>\n<\/section><section class=\"revolution-section\" >\r\n    <div class=\"container\">\r\n                    <div class=\"revolution-top\"><h2>Data City: Where decisions converge digitally<\/h2>\n<\/div>\r\n        \r\n                    <div class=\"revolution-middle\">\r\n                <p>dg docapprove shows how it works: your <strong>digital document approval<\/strong> becomes<strong> part of a networked structure<\/strong> in which information flows, responsibilities are clearly defined and decisions can be tracked at all times. Tasks are reliably assigned to the right person and decisions are made in a structured and comprehensible manner. <\/p>\n<p>This turns <strong>&#8220;Please sign and forward&#8221;<\/strong> into a digital process with <strong>clarity, speed and commitment<\/strong>. And that is precisely the difference between simple process digitization and true <strong>digital transformation<\/strong>. <\/p>\n            <\/div>\r\n        \r\n\r\n        <div class=\"revolution-bottom\">\r\n                            <div class=\"revolution-bottom-left\">\r\n                    <img decoding=\"async\" src=\"https:\/\/dataglobalgroup.com\/wp-content\/uploads\/2025\/06\/Data-City-Map.png\" alt=\"\"\/>\r\n                <\/div>\r\n            \r\n                            <div class=\"revolution-bottom-right\">\r\n                    <h3>Stand-alone or within the Data City<\/h3>\n<p>dg docapprove can be used <strong>both independently and in combination with other dg products <\/strong>. The solution therefore fits seamlessly into the <strong>Data City infrastructure<\/strong> and exemplifies the modularity of our portfolio, from which companies benefit in particular &#8211; through <strong>integrated processes<\/strong>, <strong>reduced coordination effort<\/strong> and a <strong>future-proof, expandable digitalization strategy<\/strong>. <\/p>\n<p><strong>That is digital sovereignty. This is Data City. <\/strong><\/p>\n                <\/div>\r\n            \r\n        <\/div>\r\n    <\/div>\r\n<\/section>\n<section class=\"txt-section type-2\" >\n    <div class=\"container\">\n        \n                            <div class=\"title-box\">\n                    <h2>Ready for modern releases?<\/h2>\n                                    <\/div>\n            \n                            <div class=\"txt-box\">\n                    <p>Experience how simple and effective digital document sharing can be today. Whether in small teams or complex organizations &#8211; with <strong>dg docapprove<\/strong> you bring <\/p>\n<ul>\n<li><strong>Order,  <\/strong><\/li>\n<li><strong>Speed  <\/strong><\/li>\n<li><strong>and transparency<\/strong><\/li>\n<\/ul>\n<p>into your approval processes.<\/p>\n                <\/div>\n                        <\/div>\n<\/section>\n<section class=\"txt-section type-4\" >\n    <div class=\"container\">\n        <h2>Free 15-minute preliminary talk<\/h2>\n<p>Would you like to increase the efficiency of your company, optimize your document management or make the mobile working day of your <span data-teams=\"true\">employees <\/span>more secure? Book your free preliminary consultation now and let us advise you without obligation. You are also welcome to submit an inquiry using our <a href=\"#formular\">form<\/a> if you require further information or have another preferred date.  <\/p>\n    <\/div>\n<\/section>\n<div class=\"wp-block-leadin-hubspot-meeting-block vorgespr\u00e4ch\">\n\t\t<div class=\"meetings-iframe-container\" data-src=\"https:\/\/meetings-eu1.hubspot.com\/wiebke-deimel\/kostenloses-vorgesprach?embed=true\"><\/div>\n\t\t<script>\n\t\t\tif(window.hbspt && window.hbspt.meetings){\n\t\t\t\twindow.hbspt.meetings.create(\".meetings-iframe-container\");\n\t\t\t}\n\t\t\t<\/script>\n\t\t<\/div>\n\r\n<section class=\"form-section type-2\" id=\"formular\">\r\n    <div class=\"container\">\r\n                    <div class=\"form-titles\">\r\n                <h2>Interested in our solution?<\/h2>\n<p>Are you interested in our solution or would you like more information? Then please send us your inquiry using the form below. We look forward to hearing from you and will be happy to advise you individually. <\/p>\n            <\/div>\r\n                <p><script charset=\"utf-8\" type=\"text\/javascript\" src=\"\/\/js-eu1.hsforms.net\/forms\/embed\/v2.js\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\"><\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\"><\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\"><\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\"><\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\"><\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\"><\/span><\/script><script>hbspt.forms.create({\n    portalId: \"139750934\",\n    formId: \"ee10af13-b0b6-42f8-9339-fe128565ecce\",\n    region: \"eu1\"\n  });\n<\/script><\/p>\n    <\/div>\r\n<\/section>","protected":false},"excerpt":{"rendered":"","protected":false},"author":8,"featured_media":0,"parent":6707,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"class_list":["post-10935","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - 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