deutschesee fish manufactory
Automated processing of
incoming invoices
Deutsche See GmbH is the market leader for fish and seafood in Germany. With around 1,800 employees at 20 locations, the Bremerhaven-based company supplies around 35,000 customers from the food retail, catering and food service sectors. The product range comprises around 3,500 items.
Task definition
The central accounting department of this company in the fish industry processes the invoices for over 23 branches and two production sites. Approximately 80,000 tons of live, fresh and frozen goods are sold each year.
The task was to centrally record 60,000 incoming invoices per year and 10,000 delivery bills per day with compliant filing (GoBD) and integration into the SAP ERP system for secure and efficient invoice verification. Around 270 employees are involved in the invoice verification workflow. Invoice verification for the 9,500 suppliers is carried out on screen by the accounts payable clerks.
Solution
Invoice processing with dataglobal CS has been introduced. Incoming invoices are scanned or processed as PDF files if they are in paper form. The system recognizes the booking-relevant information in each document after scanning. Posting-relevant information includes the invoice and order number, vendor, VAT rate and amount as well as the terms of payment. Data is automatically compared and checked against the vendor master data and the ordering system. If the check is passed without any objections, the item is automatically posted.
Customer benefits
Fast, automatic and secure digital processing of invoices. What used to take several weeks is now done in days. Significant cost reduction and an increase in process reliability and efficiency. Transparency in ongoing business processes means better decisions can be made and competitiveness is improved.
Department
Accounts payable, purchasing, sales, merchandise management (warehouse)